This list includes the capacity, location, and amenities for all conference rooms and auditoriums at SLAC.
Program • On Schedule
Audio Visual Program
The Audio Visual (AV) Program at SLAC provides cutting-edge audiovisual support and services to enhance collaboration, communication, and learning across the SLAC community through high-quality, immersive experiences for all users.
Focused on modernizing and optimizing AV equipment, the team supports an array of needs, from simple meeting setups to comprehensive conference room enhancements. The AV Program also offers hands-on sessions, such as IT Jams, to guide users in maximizing the potential of new tools like Neat equipment and advanced Zoom features. Through ongoing upgrades and expert support, SLAC’s AV Program ensures every meeting and event achieves seamless and effective communication.
Program
Program
Explore a visual journey through the memorable events our AV team has supported.
AV Event Highlights
Join the AV team as they introduce the new Neat equipment and the latest Zoom features. Learn how to make the most out of...
Nov20
Timeline
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CompleteTrinity : March 8, 2024
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CompleteRedTail: June 14, 2024
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CompleteKavli: August 30, 2024
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Complete34 Rooms: October 2024
Project updates
AV services •
Auditorium and conference room enhancements
SLAC IT’s AV team has been working to modernize equipment and improve the overall meeting experience in Kavli Auditorium, Redtail Conference Rooms (A and B), and Trinity conference rooms.
AV services •
SLAC IT completes upgrade of 34 conference rooms
The AV team has successfully upgraded 34 conference rooms across the lab. The newly upgraded conference rooms are now fully operational, providing staff with a streamlined, user-friendly meeting experience that enhances collaboration.
Project insights
- Improve the overall AV experience in conference rooms and Kavli auditorium.
- Remove obsolete equipment and components.
- Install new systems and components.
- Complete all critical component installation and testing within the project schedule.
- Ensure optimal lighting.
- Conference rooms will be unavailable for use while upgrades are being made. Rooms will be blocked out during construction.
- Full functionality may not be available until final completion, however there will be periods when minimal functionality will be available prior to completion.
- Assess AV systems-determine the limitations of existing AV systems in the conference rooms.
- Engage with Stanford UIT to manage the implementation- Stanford UIT will be responsible for managing the sub contractors, installation and configuration of the systems.
- Provide technical design
- Select and purchase equipment
- Installation of all cabling and hardware
- Testing and troubleshooting
- SLAC IT is responsible for providing all necessary infrastructure and ensuring that the project adheres to SLAC policies and procedures.
- Secure approvals and permits- Obtain Pre-Job Briefing (PJB) and Job Safety Assessment (JSA) approvals, along with building manager clearance
- Coordinate with SLAC organizations to provide services and infrastructure
- Coordinate the construction schedule and room availability
- Engage building managers and end users
- Communicate with the SLAC community
| Project Teams | Responsibilities |
|---|---|
| AV Manager | approve design, modifications, and final product |
AV Operations team | provide on-site support for the sub-contractors |
| Stanford UIT | project planning, control, updates, and communication with sponsors |
Project Manager | coordination of SLAC resources, services and communication with the SLAC community.
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