This list includes the capacity, location, and amenities for all conference rooms and auditoriums at SLAC.
Program • On Schedule
Audio Visual Program
The SLAC Audio Visual (AV) Program offers state-of-the-art audiovisual services and support to improve learning, teamwork, and communication throughout the SLAC community by providing all users with excellent, immersive experiences.
The team supports a variety of needs, from basic meeting setups to extensive conference room enhancements, with a focus on updating and optimizing AV equipment. Additionally, the AV Program provides practical workshops like IT Jams, to help users make the most of new tools like sophisticated Zoom features and Neat equipment. Through ongoing upgrades and expert support, SLAC ’s AV Program ensures every meeting and event achieves seamless and effective communication.
Program
Program
How can we help you
Quick Links
Audiovisual
Services
Do you need meeting support? Want to book or upgrade your meeting room? SLAC IT's audiovisual team is here to help!
KB Articles
Documentation
Videos
AV How Tos
These short videos explain elements of SLAC IT's AV services.
How to Add Zoom Meetings to Your Room Reservations
January 23, 2026
How to Pair Your Zoom Meeting to a Zoom Room
January 23, 2026
How to Share Wirelessly in a Zoom Room
January 23, 2026
Using Microsoft Teams with Cisco
January 23, 2026
Best Practices for Scheduling a Zoom Meeting in a Conference Room
January 23, 2026
Project Insights
- Improve the overall AV experience in shared meeting spaces.
- Remove obsolete equipment and components.
- Install new systems and components.
- Complete all critical component installation and testing within the project schedule.
- Conference rooms will be unavailable for use while upgrades are being made. Rooms will be blocked out during construction.
- Full functionality may not be available until final completion, however there will be periods when minimal functionality will be available prior to completion.
- Assess AV systems-determine the limitations of existing AV systems in the conference rooms.
- Engage with Stanford UIT to manage the implementation- Stanford UIT will be responsible for managing the sub contractors, installation and configuration of the systems.
- Provide technical design
- Select and purchase equipment
- Installation of all cabling and hardware
- Testing and troubleshooting
- SLAC IT is responsible for providing all necessary infrastructure and ensuring that the project adheres to SLAC policies and procedures.
- Secure approvals and permits- Obtain Pre-Job Briefing (PJB) and Job Safety Assessment (JSA) approvals, along with building manager clearance
- Coordinate with SLAC organizations to provide services and infrastructure
- Coordinate the construction schedule and room availability
- Engage building managers and end users
- Communicate with the SLAC community
| Project Teams | Responsibilities |
|---|---|
| AV Manager | Approve design, modifications, and final product |
AV Operations team | Provide on-site support for the sub-contractors |
Project Manager | Coordinate SLAC resources, services, and communication with the SLAC community. |
Galleries
AV Event Highlights
Explore a visual journey through the memorable events our AV team has supported.
Postdocs, research associates, and SLAC staff competed in the 2025 SLAC SLAM.
Taran Driver presents Attoseconds, X-Ray Lasers, and Tracking Sub-Atomic Sheepdogs
SLAC joined partner institutions from around the world to view the first images from NSF–DOE Vera C. Rubin Observatory.
Julia Gonski presented “The Fundamental Universe, Looking for Zebras, and the World’s Largest Demolition Derby” at the Dutch Goose in Menlo Park.
28 teams from 25 local middle schools competed in the 4th annual Regional Middle School Science Bowl.
28 teams from 26 local high schools competed at the 20th annual Regional High School Science Bowl.
U.S. Secretary of Energy Chris Wright visited SLAC on May 27, 2025.
Travis Lange presents How we Built the World's Largest Digital Camera
Quynh L. Nguyen presents Revealing the Secrets of Transistors using Supercomputers
Jocelyn Richardson presents Microbes Mining Minerals: A New Route to Plant Cultivation
SLAC scientist Arianna Gleason gave a talk on “Shocking to the Core: Adventures in Earth Sciences!” at the Dutch Goose in Menlo Park.
28 teams from 14 local middle schools competed. More information at science.osti.gov/wdts/nsb.
On Saturday August 19, 2023, Approximately 1,000 people came to enjoy science demonstrations, tours, talks, and food.
Project updates
AV services •
Auditorium and conference room enhancements
SLAC IT’s AV team has been working to modernize equipment and improve the overall meeting experience in Kavli Auditorium, Redtail Conference Rooms (A and B), and Trinity conference rooms.
AV services •
SLAC IT completes upgrade of 34 conference rooms
The AV team has successfully upgraded 34 conference rooms across the lab. The newly upgraded conference rooms are now fully operational, providing staff with a streamlined, user-friendly meeting experience that enhances collaboration.
Timeline
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CompleteTrinity : March 8, 2024
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CompleteRedTail: June 14, 2024
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CompleteKavli: August 30, 2024
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Complete34 Rooms: October 2024
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CompleteOrientation Room: June 16, 2025
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Complete27 total AV updates: September 30, 2025
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Complete69 active Cisco and Neat conference rooms 2025
